Cycling Event Terms & Conditions

MC Event – Cycling Event T&Cs

I understand that these terms (the “Terms and Conditions”) are a legal agreement between myself, and all those on whose behalf I enter into an event where/if relevant (“I”, “the Participant”, “me”, “my”, “their”), and MC Events (“MC Events”, “Event Organiser”, “us”, “we”, “our”).

MC Events is a not for profit volunteer organisation. 

Associated Risk.

I am aware of the physically strenuous nature of this event, the risks both medically and physically.

I understand and agree that I participate in the event entirely at my own risk and that no responsibility whatsoever shall attach to any event sponsors, event directors, or any person involved in the organisation of the event for any injury, accidents, loss or damage suffered by me in, or by reason of the event, however such may be caused.

I confirm I am healthy and fit (physically and medically) enough to complete this event. I accept that should any medical or physical condition arise prior to the event which is likely to affect my ability to compete will be reason to withdraw in accordance with these conditions.

“It is strongly recommended that you train for the event and prepare for the challenge. If you have not exercised before or for some time, you should consult your doctor before commencing your training for the event.” MC Events. 

Registration

Entry is by submitting an application online and paying any stated fee for entry into this event, I understand and agree to abide by the Terms and Conditions, the instructions given by the Event Organiser and event officials. When entering on behalf of other individuals, by agreeing to the event entry terms and conditions myself, I agree that all other entrants in my booking are aware, accept and agree to the Terms and Conditions and the instructions given by the Event Organiser and event officials.

Neither I or any other individuals in my booking shall not be eligible or entitled to participate in the event until full payment of the entry fee has been received by the Event organiser. No payment shall be deemed to have been received until the Event Organiser has received cleared funds.

Email Communication

MC Events primarily uses email and mobile messaging to communicate with its entrants. By entering this event, I agree to receive emails and/or text messages regarding this specific event. Please see the specific Data Protection Policy for further details. I understand that other MC Events marketing emails, such as newsletters and future events, have an ‘unsubscribe’ link, but event specific communication emails do not have this link, for the safety of the participant.

MC Events cannot be responsible if event information does not reach the intended recipient by email. The onus is on the entrant to ensure that their Spam filters will allow MC Events emails through, for example by adding mcevents.org.uk to their email address books. MC Events can only be responsible for ensuring that the email address provided is the one to which event emails are sent. Event details and event information packs that are sent to entrants are also posted on the website event page.

Event Equipment

I understand that it is my responsibility to provide and use a roadworthy bicycle, helmet, or other safety requirements to ensure compliance with the event and The Highway Code.

Media and Photography

I understand and accept that media professionals may take photographs and video footage of the event and its participants for use to publicise and promote events held by MC Events and its sponsors.

Taking part for a charity

I have taken a charity entry into the event, there is an expectation to fundraise for the listed charity as a condition of entry, failure to do so may result in my entry to the event being revoked. Any such entry will be acknowledged via a confirmation email and I understand that if I am taking part to raise money for a charity I should not enter into any sponsorship raising until I have received this email.

I consent to MC Events making my contact details (name, address, email address and telephone numbers) available to the charity concerned.

Finishers Gift

I will only receive a finishers gift if I complete the event. No finishers’ packs will be provided to spectators or participants who do not complete the event. MC Events reserves the right to change the style, size and type of mementos offered in the finishers gift.

Cut Off Times

MC Events may introduce cut off times as they see fit as part of the event rules, being limits on the time taken to complete sections of the event (as initiated by the Event Organiser at its discretion) to ensure the safe and proper running of the event. Subsequently, entrants may be instructed to withdraw from the event in accordance with imposed cut off times. In any such scenario there will be no refund of the event fee.

Removal of Participants

MC Events reserves the right at any time to remove participants from the event or to prevent participants participating in the event if in the Event Organiser’s sole discretion, it considers such action necessary for safety reasons or the proper enjoyment of the event by other participants or for any other reasonable reason. No refund of the event fee shall be made if the participant has acted negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the event or other participants, so as to cause his/her removal.

Reselling or Swapping

I agree that participation in the event is personal to me, I am strictly prohibited from swapping or selling my place in the event or allowing any other person to wear my number and timing chip and participate in my place. If found to be in breach of this the organiser reserves the right to exclude me from participation in this and future events.

Liability/ Responsibility

Whilst MC Events takes every care with staging the event, I acknowledge that personal accident and personal items insurance is my sole responsibility.

MC Events shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the event; or for any loss of business; revenue or profit; loss of reputation; anticipated savings or wasted expenditure; pledges made on your behalf or by you to charity. MC Events will not be liable for any actions of any spectators or other third parties.

I accept that any mechanical support received on my bike from, MC Events or partners, participants or other third parties is at my own discretion and I will not hold anyone else responsible for any subsequent bike malfunctions or resulting injury.

I accept that should my bike be transferred in any vehicle during the event, such as the sweep vehicle, I accept it is placed and transferred in the vehicle at my own risk and MC Events are not liable for any damage caused during this process.

Nothing in this agreement shall affect our liability for death or personal injury, fraud, or any other liability to the extent it cannot be excluded or limited by law.

Allergies

Please note that some of the food products given out on event day may contain or have traces of nuts and nut oils or may have been made alongside other products containing nuts. MC Events cannot be held responsible for any issues resulting from food allergies.

Start Time Alterations

MC Events reserves the right to alter the start time of the event. In the event of a change of start time the participants will be notified of the revised start time with as much notice as reasonably practicable. No refund in full or in part shall be made for any change in start time for an event provided the event takes place on the specified date of the event.

Distance and Course Alterations

I am aware the organiser reserves the right to reduce the course distance, change the course, or make any other amendment to the Event that they deem necessary to stage the Event. Any change to the Event will be communicated to me at the event or sooner if practicable.

Race Format Alterations or Cancellations. 

I am aware that MC Events reserves the right to amend the event format (for example shortening the distance) in advance or on event day, and/or to cancel the event due to circumstances beyond its reasonable control or for any safety related reason.

In the event of the event being cancelled due to circumstances outside of MC Events reasonable control, MC Events shall not be liable for any direct or indirect inconveniences, expenses, costs, losses, or damages how ever so suffered by Participants.

Final Decision

All decisions and rulings by, MC Events, its volunteers and its agents are considered final. Accordingly, I agree to comply with all event rules and all instructions and guidelines given by event crew, stewards, marshals, and safety personnel. I acknowledge and agree that MC Events will organise and run the event and will have sole authority and be the final arbiter on all decisions relating to the safety, running and organisation of the event, the rules of the event, the timings/finish times and the placings.

©MC Events – February 2024.